Job Postings

Thessalon Public Library Librarian and Chief Executive Officer

Thessalon Public Library Board is currently accepting applications for a permanent part-time CEO/Librarian.

Minimum Qualifications:

  • Grade 12 Diploma
  • Proficiency in Word, Excel, Social Media platforms
  • An avid reader who loves books
  • Adept at resolving issues, prioritizing, and planning work activities
  • Interest in community involvement
  • Excellent customer service
  • Familiarity with the Public Libraries Act would be an asset.

Remuneration based on qualifications & experience.

Job description is available at www.thessalonlibrary.ca, the library or by calling 705-842-2306.

Please submit a letter of interest and resume by email to thessalonlib@thessalonlibrary.ca, fax to 705-842-5690, drop off or mail to Thessalon Public Library at 187 Main Street, PO Box 549, Thessalon, ON by Friday, September 17, 2021 at 4 p.m.

We thank all applicants for their interest however only those selected for an interview will be contacted.

Job Description

Reports to: Thessalon Library Board
Supervises: Staff and Volunteers
Employment Basis: Permanent Part-Time

GENERAL OVERVIEW

The Librarian acts as the Library’s C.E.O., ensuring the continuity of a changing array of diverse library services in accordance with Board Policy and direction. Familiarity with the Public

Libraries Act and other legislation pertinent to the delivery of public library services is necessary to keep the Board and staff informed on changes to the working environment. Sensitive to community challenges and the preferences of all ages, the Librarian works as a team leader with support staff to deliver or co-ordinate programs and services that will meet the needs of library patrons, residents and seasonal alike, who are able to visit the library or require alternative outreach service delivery. Promotion of the library as an essential community service will build continuing support and intensity of usage.

DUTIES

Library Administration

  1. Prepare and implement community-appropriate plans and policies for the progressive development of the Library’s services and programs, as directed and approved by the Board.
  2. Propose lending, circulation and other policies, with outlines of accompanying rules and procedures for Board approval and subsequently implement.
  3. Assume responsibility for selection and acquisition of all library materials, including books, periodicals and other forms of media and equipment.
  4. Organize, inventory and maintain the collection of library materials, regularly weeding out of date, damaged or unused items.
  5. Gather and compile such statistical data and prepare reports of the library’s activities to suit the requirements of government and other surveys and the needs of the Board.
  6. Monitor the operation of the in-house Integrated Library System, recommending and co-ordinating measures for improvement and upgrading as necessary.
  7. Maintain continuity of external relations with outside entities, including Ontario Library Service and other community libraries in the area. Act as the library’s representative for Ontario Library Service. Participate in community and regional library networking activities.
  8. Maintenance of the library web page and other media, e.g. Facebook, The Sentinel
  9. Email Board members, confirming attendance to Board meetings, attend all Board meetings, prepare Librarian’s report for board meeting and distributing minutes provided by bookkeeper, by email and hardcopy if requested.
  10. Maintain library policy manual and recommend amendments for Board approval.
  11. Monitor changes in legislation pertinent to the operations of the library and the activities of the Board and recommend appropriate action to the Board to ensure continued compliance.
  12. Arrange with IT to address any technical issues.

Library Services (as staff scheduling requires, over and above delegation)

  1. Perform circulation functions in accordance with set procedures, including but not limited to checking-out and checking-in borrowed materials, placing of reserves and notifying patrons of availability, registration of new patrons.
  2. Accept and record bookings and payment of fines and fees.
  3. Contact patrons regarding overdue materials.
  4. Provide reference services.
  5. Recommend to patrons suitable materials for all ages, in all formats.
  6. Locate and retrieve library materials for staff and patrons as needed.
  7. Receive, verify and process Inter-Library Loan requests.
  8. Plan, organize, co-ordinate and supervise library programs for all age groups.
  9. Authorize general and program advertisements for publication by selected media and use appropriate social media to promote library services.
  10. Plan and organize book displays, exhibits, etc.
  11. Instruct and assist patrons in the use of library equipment and services, including internet access and email. Provide printing, photocopy, scanning and fax services.
  12. Conduct library tours for class visits and other user groups.
  13. Open and close library facility in accordance with scheduled hours of public access.

Financial and Personnel Administration

  1. Review and approve all expenditures of funds, including payroll, checking invoices and submitting them to the bookkeeper for processing and payment.
  2. Act as one of the library’s signing officers for issuance of cheques and execution of contracts.
  3. Maintain custody of petty cash fund, recording expenditures and obtaining replenishment.
  4. Plan and co-ordinate annual fundraising for the Library.
  5. Recruit, interview with Board Chair and Bookkeeper, hire and direct staff and volunteers.
  6. Supervise, evaluate and terminate staff and volunteers in a consistent and documented manner with Board approval.
  7. Monitor and approve staff payroll timesheets for submission to the bookkeeper, with timely communication regarding changes in staffing, rates of pay, etc.
  8. Research, encourage and participate in staff training and development opportunities.

Other Functions

  1. Direct the organization of furniture and shelving.
  2. Co-ordinate with municipal staff the library’s needs for ongoing maintenance of building and grounds and notify in case of damage, equipment failure or unauthorized entry.
  3. Provide contact information to alarm company to attend if needed.
  4. Pick up, sort and distribute mail.
  5. Co-ordinate with staff general cleaning of library weekly.

This summary reflects the general details of the principal duties of this position with the reasonable expectation of some other general duties as may be assigned from time to time.